Free templates
Free leave & PTO tracker templates
Ready-made files to start tracking time off today: a leave tracker for Excel, a PTO tracker for Google Sheets, a holiday request form, annual leave, PTO and sickness absence policies, and a return to work form in Word. No sign-up. When a sheet stops keeping up (part-timers, carry-over, approvals), Absenca is free for up to 10 people.
Excel Leave Tracker Template
A free .xlsx leave tracker: a leave log, balances that update themselves, working days via NETWORKDAYS, a month calendar and a holiday list.
Open template → Google SheetsGoogle Sheets PTO Tracker
A free PTO tracker for Google Sheets: a PTO log, balances that update themselves, dropdowns and a US holidays tab.
Open template → WordHoliday Request Form (UK)
A free Word form for staff to ask for annual leave and managers to record the decision, with the UK notice rules and a manager's checklist.
Open template → WordAnnual Leave Policy (UK)
A free Word annual leave policy for UK employers: leave year, entitlement, notice, carry-over and blackout dates, with the law behind each clause.
Open template → WordPTO Policy (US)
A free Word PTO policy for US employers: accrual tiers, waiting period, balance cap, carry-over, requests and payout.
Open template → WordReturn to Work Form (UK)
A free Word form for the meeting after sickness absence: fit note checks, Acas-based questions and the support agreed.
Open template → WordSickness Absence Policy (UK)
A free Word policy for UK employers: reporting, fit notes, statutory sick pay from April 2026 and fair trigger points.
Open template →Prefer a calculator? See the free leave & HR calculators.