Shared Leave Calendar
Also known as: team holiday calendar, absence calendar, staff holiday planner
A shared leave calendar is a single team-wide view of who is off and when, so everyone can see upcoming absence at a glance and plan around it.
A shared leave calendar is a central, always-current view of approved and pending time off across a team or company. Instead of leave living in individual inboxes, everyone sees the same picture: who's away this week, who's off next month, and where cover might be thin.
It's the visual heart of leave management. Managers use it to spot clashes before approving a request, and employees use it to plan their own time off around teammates — reducing the awkward overlaps that leave a team short-handed.
Why a shared calendar matters
A shared leave calendar turns leave from a private admin task into a planning tool. When bookings appear alongside public holidays and blackout periods, it's obvious when a date is a bad idea before anyone requests it — which cuts down on declined requests and last-minute coverage scrambles.
In Absenca the shared calendar and wallchart show leave across offices and departments, sync to Google, Outlook, and Microsoft 365 calendars, and surface public holidays for each office — so the plan is visible wherever people already work.
See it in Absenca
Absenca's shared calendar and wallchart show who's off across every office and sync to Google, Outlook, and Microsoft 365 — free for up to 15 people.
Frequently asked questions
- Can a shared leave calendar sync with Google or Outlook?
- Yes. Absenca syncs approved leave to Google Calendar, Outlook, and Microsoft 365, so time off shows up alongside meetings — calendar sync is included on every plan, including the free tier.
- Does everyone see everyone's leave?
- The shared calendar shows who's off so teams can plan, while sensitive detail like the specific leave type or reason can be kept private depending on your settings. Managers see what they need for their team; employees see enough to plan around each other.
Related terms
Stop calculating this by hand
Absenca handles accrual, carry-over, pro-rata, and public holidays automatically — so every balance is right without a spreadsheet. Free for up to 15 people.