Built for UK holiday years
An annual leave tracker for UK teams
Track annual leave, bank holidays and pro-rata entitlement for your whole team — with balances that follow your holiday year and stay right all year round.
UK annual leave gets fiddly fast. Statutory entitlement runs to 5.6 weeks (28 days for someone working five days a week), and how you treat the eight bank holidays — included in that 5.6 weeks or on top — is your call to make and your spreadsheet to get wrong. Add part-timers, mid-year starters and a holiday year that doesn't line up with January, and a shared sheet quietly drifts out of accuracy.
Absenca is an annual leave tracker shaped around how UK teams actually work: set your holiday year, decide how bank holidays are handled per office, and let pro-rata calculations run themselves. Every balance reflects entitlement accrued to date, so the number an employee sees is the number they can actually book.
UK bank holidays, auto-imported
England & Wales, Scotland and Northern Ireland calendars import in a click and apply per office — so a day off over a bank holiday is never wrongly deducted.
Pro-rata for part-timers & starters
Set entitlement and Absenca pro-rates it automatically for part-time hours and mid-year start dates, so 5.6 weeks scales correctly without manual maths.
Your holiday year, not just January
Run a holiday year starting in April, the financial year, an employee's anniversary or any month you like — balances, carry-over and resets follow it.
Carry-over & TOIL
Apply carry-over caps and expiry, handle use-it-or-lose-it, and track TOIL (time off in lieu) alongside annual leave in the same place.
Entitlement tracking, the way UK leave works
You set each person's entitlement — for example 28 days inclusive of bank holidays, or annual leave on top of them — and Absenca keeps the running balance correct. New joiners are pro-rated from their start date, leavers stop accruing on their last day, and part-time staff get the right fraction of the full-time allowance, so nobody ends up over- or under-booked.
Absenca tracks entitlement and shows the maths; it doesn't give legal advice or tell you what your minimums must be. You set the policy, and the tracker enforces it consistently across the team so balances never quietly go out of sync.
Bank holidays and the holiday year, handled per office
Each office picks the right bank-holiday calendar — England & Wales, Scotland or Northern Ireland — and chooses whether those days come out of annual leave or sit on top of it. Set your holiday-year start month per office too, so a team on an April-to-March year and one on a calendar year can run side by side under one organisation.
When the holiday year rolls over, balances reset and carry-over is applied automatically against your caps, so the first day of a new year starts from the right number rather than a stale one.
Why teams choose Absenca
- UK bank holidays (England & Wales, Scotland, NI) auto-imported per office
- Pro-rata entitlement for part-time staff and mid-year starters
- Holiday year starting any month — April, calendar or anniversary
- Carry-over caps, expiry and TOIL tracked in one place
- Free for up to 15 people, then a flat £0.75 per user per month
Frequently asked questions
- Does Absenca handle UK statutory annual leave entitlement?
- It tracks whatever entitlement you set — for example 5.6 weeks (28 days for a five-day week) — and keeps the running balance accurate with accrual, carry-over and pro-rata applied. Absenca shows the maths rather than giving legal advice; you set the policy and minimums.
- How does it treat UK bank holidays?
- Bank holidays for England & Wales, Scotland and Northern Ireland import automatically and apply per office. You decide whether they're included in the annual leave allowance or granted on top, and Absenca counts leave around them correctly.
- Can it pro-rata leave for part-time staff and mid-year starters?
- Yes. Entitlement is pro-rated automatically based on working days and start date, so a part-timer or someone who joins partway through the holiday year gets the correct fraction of the full-time allowance without manual calculation.
- Can our holiday year start in April instead of January?
- Yes — set the holiday-year start month per office (April, the calendar year, an employee anniversary or any month). Balances, resets and carry-over all follow your chosen holiday year.
- Is there a free annual leave tracker for small UK teams?
- Yes. Absenca is free for up to 15 people with the full feature set — calendar, approvals, bank holidays and pro-rata — then a flat £0.75 per user per month beyond that, with no credit card to start.